NV Notary Record-Keeping and Journal Maintenance 2 — Questions and Answers
Question 1: Under NRS 240.120, how long must a Nevada notary retain each journal after the date of the last entry?
- 3 years
- 5 years
- 7 years (Correct answer)
- 10 years
Correct answer: 7 years
Nevada law requires the notary to keep each journal for 7 years after the date of its last entry.
Question 2: A Nevada notary discovers her journal has been stolen from her car. What must she do?
- Buy a new journal and continue notarizing without notice
- Notify the Secretary of State of the loss or theft (Correct answer)
- File a report only with her employer
- Resign her commission immediately
Correct answer: Notify the Secretary of State of the loss or theft
A notary whose journal is lost or stolen must notify the Nevada Secretary of State.
Question 3: Which of the following is a required element of a Nevada journal entry?
- The signer's Social Security number
- The fee charged for the notarial act, if any (Correct answer)
- The signer's home telephone number
- A photocopy of the notarized document
Correct answer: The fee charged for the notarial act, if any
Each journal entry must record the fee charged, along with the date, type of act, document description, and signer information.
Question 4: How many active journals may a Nevada notary use for paper notarizations at one time?
- One (Correct answer)
- Two, one for work and one personal
- One per county where they notarize
- As many as they wish
Correct answer: One
A Nevada notary may keep only one active journal at a time for tangible notarial acts.
Question 5: A signer presents a Nevada driver's license as identification. What about the ID should the notary record in the journal?
- Nothing, since a license is standard
- A description of the identification used to verify the signer (Correct answer)
- Only the signer's photograph
- The license's full magnetic stripe data
Correct answer: A description of the identification used to verify the signer
The journal entry must describe the method or document used to identify the signer, such as the type of ID.
Question 6: Journal entries in a Nevada notary journal must be made in what manner?
- In pencil so errors can be corrected
- In sequential order at the time of the notarization (Correct answer)
- Weekly, in a single batch
- Only for acts involving real estate
Correct answer: In sequential order at the time of the notarization
Entries must be made sequentially and contemporaneously with each notarial act.
Question 7: Who owns and controls a Nevada notary's journal when the notary works for an employer who paid for it?
- The employer, since it paid for the supplies
- The notary, as the journal is their exclusive property (Correct answer)
- The Secretary of State
- The county clerk
Correct answer: The notary, as the journal is their exclusive property
The journal belongs to the notary personally, even if an employer purchased it, and must stay with the notary when employment ends.
NV Notary Record-Keeping and Journal Maintenance 2
Under NRS 240.120, how long must a Nevada notary retain each journal after the date of the last entry?