NV Notary Journal Requirements 3 — Questions and Answers
Question 1: A Nevada notary notarizes five documents signed by the same person during a single appointment. How may this be recorded in the journal?
- Five separate entries are always mandatory
- One entry may cover all documents signed by that person at that time (Correct answer)
- No entry is needed for repeat documents
- Only the first document is recorded
Correct answer: One entry may cover all documents signed by that person at that time
Nevada law allows a single journal entry when one person signs multiple documents notarized at the same time.
Question 2: Which detail about the document itself must appear in a Nevada notary journal entry?
- The full text of the document
- The title or type of the document (Correct answer)
- The document's page count
- The document's monetary value
Correct answer: The title or type of the document
The journal must identify the document by its title or type, not its full contents.
Question 3: What must the person whose signature is being notarized do in the Nevada notary's journal?
- Nothing; only the notary writes in it
- Sign the journal entry (Correct answer)
- Initial every page of the journal
- Provide a thumbprint in all cases
Correct answer: Sign the journal entry
Nevada requires the journal entry to include the signature of the person whose signature is notarized.
Question 4: A Nevada notary's commission expires and they choose not to renew. What must they do with the journal?
- Destroy it immediately
- Mail it to the county recorder
- Retain it for 7 years after the last entry (Correct answer)
- Give it to their employer
Correct answer: Retain it for 7 years after the last entry
Even after a commission ends, the former notary must keep the journal for 7 years after the date of the last entry.
Question 5: Which physical format does Nevada require for a traditional (paper) notary journal?
- Loose-leaf pages in a binder
- A bound book with sequential entries (Correct answer)
- Index cards kept in a file box
- Any format, including sticky notes
Correct answer: A bound book with sequential entries
The journal must be a bound book so entries cannot be removed or inserted undetected.
Question 6: A notary's employer demands to keep the journal when the notary quits, arguing the company paid for it. What should the Nevada notary do?
- Surrender the journal to the employer
- Keep the journal, because it remains the notary's record (Correct answer)
- Split the journal pages with the employer
- Turn it over to the police
Correct answer: Keep the journal, because it remains the notary's record
The journal belongs to the notary and must remain in the notary's custody regardless of who paid for it.
Question 7: Besides the date, what timing detail must a Nevada journal entry include for each notarial act?
- The time of day the act was performed (Correct answer)
- The signer's arrival time at the office
- The document's original signing date only
- The notary's work shift hours
Correct answer: The time of day the act was performed
Nevada journal entries must record both the date and the time the notarial act was performed.
NV Notary Journal Requirements 3
A Nevada notary notarizes five documents signed by the same person during a single appointment.
How may this be recorded in the journal?