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Record-Keeping and Journal Maintenance Flashcards

7 cards from real NV NOTARY practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.

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  1. A Nevada notary is sued over a notarization performed four years ago. How does the journal help?

    Answer: It provides contemporaneous evidence of what occurred during the notarization

    A properly kept journal is the notary's best evidence of the date, parties, identification, and act performed.

  2. What is the correct way for a Nevada notary to fix an error made in a journal entry?

    Answer: Draw a single line through the error and add the correct information, keeping the original legible

    Corrections should be made by lining through the error so the original text stays visible, never by obliterating or removing it.

  3. An electronic notary in Nevada must maintain what record of electronic notarial acts?

    Answer: An electronic journal of each electronic notarial act

    Nevada electronic notaries must keep an electronic journal documenting their electronic notarial acts.

  4. A title company asks a notary to leave his journal at their office so staff can review past entries anytime. The notary should:

    Answer: Decline, because the journal must stay in the notary's control

    The journal is the notary's personal record and may not be surrendered to an employer's or client's custody.

  5. Which detail helps establish when a notarial act occurred if the document's date is later disputed?

    Answer: The date and time recorded in the journal entry

    The journal's recorded date and time of the act independently corroborates when the notarization took place.

  6. A notary is asked to backdate a journal entry to match a document dated last month. What should the notary do?

    Answer: Refuse, because entries must reflect the actual date of the notarization

    Falsifying an entry date is misconduct; the journal must always show the true date the act was performed.

  7. After a notary's commission expires and 7 years pass since the last journal entry, what may the notary do with the journal?

    Answer: It may be destroyed or otherwise disposed of, as the retention period has ended

    Once the statutory 7-year retention period after the last entry has run, the notary is no longer required to keep the journal.