Record-Keeping and Journal Maintenance Flashcards

Under NRS 240.120, how long must a Nevada notary retain each journal after the date of the last entry?

Answer: 7 years

Nevada law requires the notary to keep each journal for 7 years after the date of its last entry.

A Nevada notary discovers her journal has been stolen from her car. What must she do?

Answer: Notify the Secretary of State of the loss or theft

A notary whose journal is lost or stolen must notify the Nevada Secretary of State.

Which of the following is a required element of a Nevada journal entry?

Answer: The fee charged for the notarial act, if any

Each journal entry must record the fee charged, along with the date, type of act, document description, and signer information.

How many active journals may a Nevada notary use for paper notarizations at one time?

Answer: One

A Nevada notary may keep only one active journal at a time for tangible notarial acts.

A signer presents a Nevada driver's license as identification. What about the ID should the notary record in the journal?

Answer: A description of the identification used to verify the signer

The journal entry must describe the method or document used to identify the signer, such as the type of ID.

Journal entries in a Nevada notary journal must be made in what manner?

Answer: In sequential order at the time of the notarization

Entries must be made sequentially and contemporaneously with each notarial act.

Who owns and controls a Nevada notary's journal when the notary works for an employer who paid for it?

Answer: The notary, as the journal is their exclusive property

The journal belongs to the notary personally, even if an employer purchased it, and must stay with the notary when employment ends.