Proper Signer Identification Flashcards

An elderly signer in a hospital bed is heavily sedated and cannot respond coherently, though her ID is valid. What should the notary do?

Answer: Refuse to notarize because the signer cannot demonstrate awareness and willingness, despite valid identification

Identification alone is insufficient; the signer must also appear aware and willing, so the notary should decline and return when the signer is lucid.

A caller asks the notary to verify a signature over a video call for a standard notarization (not an authorized electronic/remote process). Why must the notary refuse?

Answer: The signer must physically appear before the notary at the time of notarization unless performing an authorized remote notarization

Personal appearance is required for traditional notarizations, and only a properly registered remote/electronic process can substitute for it.

Which security feature should a notary check when examining a driver's license offered as ID?

Answer: That the photo, physical description, signature, and expiration date are consistent with the person presenting it

The notary should compare the photograph, description, and signature to the person and confirm the document is current and unaltered.

A signer presents a Nevada DMV-issued identification card instead of a driver's license. Is this acceptable?

Answer: Yes, a current state-issued identification card is satisfactory evidence of identity

A current identification card issued by a state DMV is an acceptable form of identification, equivalent to a driver's license for this purpose.

The person requesting notarization is the notary's business partner who will directly benefit financially from the transaction the notary is also party to. What should the notary do?

Answer: Decline because a notary may not notarize a transaction in which the notary has a disqualifying financial interest

A notary who is a party to or has a direct beneficial interest in the transaction is disqualified from notarizing it.

A signer offers a temporary paper driver's license printout with no photo. What is the best response?

Answer: Request a different, acceptable photo ID or use another lawful method such as a credible witness

Identification generally must include a photograph, so a photo-less temporary printout is not satisfactory evidence by itself.

Why should a notary compare the signature on the ID with the signature the person makes on the document?

Answer: A significant mismatch is a red flag that the presenter may be an impostor

Comparing signatures is part of reasonable care in detecting impostors, since a markedly different signature suggests possible fraud.