NSA Notary Journal and Record Keeping 3

Question 1

What is the recommended storage method for a notary journal to ensure its security?

Accepted Answer

Keep it in a locked, secure location accessible only to the notary

Answer

Store it in a vehicle for easy access during mobile signings

Answer

Share storage with the title company for added accountability

Answer

Store digital copies only and discard the physical journal

Question 2

If a signer refuses to provide a thumbprint when it is required by state law for certain documents, what should the notary do?

Accepted Answer

Refuse to perform the notarial act for that document

Answer

Proceed with the notarization without the thumbprint as an exception

Answer

Obtain the thumbprint by any means necessary

Answer

Substitute the thumbprint with a photograph of the signer

Question 3

Which of the following best describes a 'sequential journal' used by notaries?

Accepted Answer

A bound book with pre-numbered pages where entries are made in chronological order

Answer

A journal organized alphabetically by document type

Answer

A digital database that auto-generates sequential entry numbers

Answer

A journal shared sequentially among multiple notaries in an office

Question 4

When a credible witness is used to identify a signer, what information about the witness should be recorded in the journal?

Accepted Answer

The witness's name, address, signature, and the ID they presented

Answer

Only the witness's name is required

Answer

The witness's relationship to the signer only

Answer

No information about witnesses needs to be recorded

Question 5

After completing a notarial act during a loan signing, when should the journal entry be made?

Accepted Answer

At the time of or immediately following the notarial act

Answer

At the end of the month in a batch entry for efficiency

Answer

Within 30 days of performing the act

Answer

Only when the loan is funded and confirmed

Question 6

For a Remote Online Notarization (RON), what additional record-keeping is typically required beyond the standard journal entry?

Accepted Answer

A video recording of the notarization session must be retained

Answer

No additional record-keeping beyond the standard journal entry

Answer

The signer must mail a physical copy of their ID to the notary

Answer

Only a screenshot of the signer's face during the session is required

Question 7

A lender requests copies of journal entries from a recent loan signing. What should the notary do?

Accepted Answer

Consult state law, as access to journal entries is governed by specific state requirements

Answer

Provide copies immediately without question as lenders are entitled to them

Answer

Deny access as journal entries are always strictly confidential

Answer

Only provide entries if the signer also requests them simultaneously