Technology & Tools Flashcards
7 cards from real Notary Public practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Technology & Tools flashcards as text
Which of the following best describes an 'electronic signature' as used in electronic notarization?
Answer: Any electronic sound, symbol, or process logically associated with a document and executed by a person with intent to sign
Under the ESIGN Act and UETA, an electronic signature is broadly defined as any electronic process that a person uses with the intent to sign a document.
A notary performing an in-person electronic notarization (IPEN) still requires the signer to:
Answer: Appear in person before the notary at the time of signing
IPEN requires physical presence of the signer before the notary just like traditional notarization, but the document and signatures are handled electronically.
Which federal law, along with UETA, provides the legal framework for the validity of electronic signatures in the United States?
Answer: The Electronic Signatures in Global and National Commerce (ESIGN) Act
The ESIGN Act of 2000 establishes that electronic signatures and records have the same legal standing as their paper counterparts for most transactions.
What is the purpose of a 'notarial certificate' attached to an electronically notarized document?
Answer: To state the facts of the notarial act, such as type of act and date, in a legally required format
The notarial certificate is the official wording that records the type of notarial act, jurisdiction, date, and the notary's commission details, and must comply with state-prescribed language.
Which of the following scenarios correctly describes a permissible use of a notary's electronic seal?
Answer: Applying it to an electronically signed document during an authorized notarial act
The notary's electronic seal may only be applied by the notary themselves during an active, authorized notarial act within their commission period.
In a RON session, if the audio-visual connection is interrupted before the notarization is complete, what should the notary do?
Answer: Halt the session and restart once a stable connection is re-established
An interrupted RON session means the continuous audio-visual requirement is broken; the notary must stop and restart the session with a stable connection to comply with state RON standards.
What is the role of a 'trust service provider' (TSP) in electronic notarization?
Answer: To issue and manage the digital certificates used to authenticate electronic signatures and seals
A trust service provider issues the digital certificates that cryptographically authenticate the identities of signers and notaries in electronic notarization workflows.