Technology & Tools Flashcards
7 cards from real Notary Public practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Technology & Tools flashcards as text
When a notary embosses a document with a dry seal, what is the recommended best practice to make it reproducible on photocopies?
Answer: Apply a colored ink stamp over or near the embossed seal
Applying a colored ink stamp over or adjacent to the embossed seal ensures the seal's presence is visible on photocopies, which may not capture the raised impression.
Which of the following is NOT typically a required element in a notary's journal entry?
Answer: The signer's physical description
Most state laws require the date, type of act, and fee in journal entries, but a physical description of the signer is not a standard required element.
What is the function of a digital certificate in electronic notarization?
Answer: It cryptographically links the notary's identity to the electronic signature
A digital certificate is a cryptographic credential that verifies the electronic signature belongs to a specific, authenticated notary.
A notary is asked to notarize a document via email by simply printing, signing, scanning, and returning it. This practice is:
Answer: Improper because it does not establish in-person or authorized remote presence
A notary must either be physically present with the signer or use a legally authorized RON platform; sign-scan-email workflows do not satisfy presence requirements.
Which tool allows a notary to protect their embosser seal from unauthorized use when not in use?
Answer: Storing it in a locked container accessible only to the notary
Notaries are responsible for safeguarding their seal; storing it in a locked container that only they can access prevents misuse or fraud.
What does PKI stand for in the context of electronic notarization security?
Answer: Public Key Infrastructure
PKI (Public Key Infrastructure) is the system of cryptographic keys and digital certificates that secures electronic signatures and notarial seals.
If a notary's official rubber stamp is lost or stolen, what is the appropriate immediate action?
Answer: Report the loss to the appropriate state authority and order a replacement
A lost or stolen stamp should be reported to the commissioning state authority immediately to prevent fraudulent use, and a replacement stamp ordered.