NNA Notary Journal Requirements 5

Question 1

When should a journal entry be completed?

Accepted Answer

At the time of the notarization, before or while the act is performed

Answer

Entries should be made at the time of the act so details are accurate and the signer can sign in person.

Question 2

A notary performs a jurat. Besides the signer's signature, what should the journal show?

Accepted Answer

That an oath or affirmation was given

Answer

For a jurat, the journal should note that an oath or affirmation was administered as part of the act.

Question 3

A signer is personally known to the notary. What should the journal entry show for identification?

Accepted Answer

Write "personally known" as the method of identification

Answer

Personal knowledge is a valid method of identification and should be noted as the method used.

Question 4

In states that set notary fees, what should the journal note about the fee?

Accepted Answer

The fee charged, or that no fee was charged

Answer

Recording the fee, including no-charge acts, shows the notary complied with the state's maximum fees.

Question 5

A law enforcement officer with a valid subpoena asks for the notary's journal. What should the notary do?

Accepted Answer

Comply as required by law, and ideally keep a record of what was surrendered

Answer

Notaries must comply with lawful subpoenas or court orders, and should document the journal's release.

NNA - National Notary Association Certification Practice Test