Properly Identifying Signers Flashcards

Which is the strongest indicator that an ID card may be altered or counterfeit?

Answer: Raised edges around the photo or mismatched fonts

Tampered photos and inconsistent print or fonts are classic signs of an altered or fake ID.

A signer cannot write their name and signs by making an "X." What is the generally accepted practice?

Answer: Have witnesses present, with one writing the signer's name near the mark

A signature by mark is usually witnessed, with a witness writing the signer's name beside the mark, and the signer must still be identified.

A notary's own sister asks for a notarization and the notary knows her well. Which concern is most important?

Answer: Potential conflict of interest or disqualifying interest, even though identity is known

Identity is easily known, but the NNA advises avoiding notarizations for relatives due to impartiality concerns, and some states prohibit them.

What is the main purpose of verifying a signer's identity?

Answer: To deter fraud and impersonation

Proper identification prevents impostors from signing documents in another person's name.

A signer's ID is a current foreign passport. Generally, how should the notary treat it?

Answer: It may be acceptable if it meets the state's ID requirements and the notary can read it

Many states accept current foreign passports as satisfactory evidence, subject to state-specific rules.

The name on a signer's ID is "Robert J. Kim," but the document shows "Bobby Kim." What is the best practice?

Answer: Have the signer sign a name that is supported by the ID

A nickname not shown on the ID isn't proven by it, so the signature should match a name supported by the identification.

A signer is identified through a credible witness. What should the notary record in the journal?

Answer: The witness's name, address, and how the witness was identified

Journal entries should record the witness's information and how the notary identified the witness, to document the chain of identification.