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Properly Identifying Signers Flashcards

7 cards from real NNA practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.

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  1. A notary has met a signer once, briefly, at a party last week. Can the notary identify the signer by personal knowledge?

    Answer: No, personal knowledge requires familiarity built over time

    Personal knowledge means an acquaintance over time, with enough interaction to be certain of the person's identity.

  2. The photo on a signer's ID does not clearly resemble the person, and the signatures do not match. What is the best course of action?

    Answer: Refuse the notarization unless identity can be established another way

    If the notary is not reasonably sure of identity, they should not notarize without other satisfactory evidence.

  3. In remote online notarization, which method is commonly used along with credential analysis to verify a signer's identity?

    Answer: Knowledge-based authentication (KBA) questions

    RON identity proofing usually combines KBA with credential analysis of a government-issued ID.

  4. Under the widely used RON standard, how does a signer typically pass knowledge-based authentication?

    Answer: Answer at least 4 of 5 questions correctly within 2 minutes

    The common KBA standard requires at least 80% correct (4 of 5) within a 2-minute limit.

  5. A signer recently married and their ID still shows only their prior name, but the document is prepared in their new married name. What should the notary generally do?

    Answer: Have the signer sign the name supported by the ID or provide other satisfactory evidence

    The notary can only certify identity for a name proven by satisfactory evidence, not a name the ID does not support.

  6. Which statement about a signer's identification and the notarial certificate is most accurate?

    Answer: The notary certifies that the signer was satisfactorily identified

    The certificate attests to identity and appearance (and acknowledgment or oath), not to the truth or legality of the document.

  7. A signer offers to show a valid ID that belongs to their spouse because they forgot their own. What should the notary do?

    Answer: Decline, because the ID must identify the signer personally

    Identification must prove the identity of the person actually signing, not a relative.