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Notary Journal Requirements Flashcards

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  1. In California, what must a notary do if the journal is lost or stolen?

    Answer: Immediately notify the Secretary of State by certified or registered mail

    California law requires the notary to promptly notify the Secretary of State by certified or registered mail when the journal is lost, stolen, or misplaced.

  2. In California, who owns a notary's journal when an employer paid for it?

    Answer: The notary

    In California, the journal belongs to the notary even if the employer paid for it, and the notary keeps it when leaving that job.

  3. In California, what must be done with the journal when a notary's commission ends without renewal?

    Answer: Deliver it to the county clerk of the county where the oath is filed within 30 days

    California requires delivering journals to the county clerk where the current oath of office is on file within 30 days of resignation, revocation, or expiration without reappointment.

  4. California requires a journal thumbprint for which type of document?

    Answer: Deeds and other documents affecting real property, and powers of attorney

    California requires the signer's right thumbprint in the journal for documents affecting real property and for powers of attorney.

  5. How must California notaries store their journals?

    Answer: In a locked and secure area under the notary's exclusive control

    California requires the journal be kept in a locked, secure area under the notary's direct and exclusive control.

  6. A member of the public asks to see a journal entry. Under California rules, what must the request generally include?

    Answer: A written request stating the parties' names, the document type, and the month and year of the notarization

    California requires a written request identifying the parties, type of document, and month and year so the notary can provide a copy of that specific line item.

  7. When providing a copy of a journal entry to a member of the public, what should the notary protect?

    Answer: Other entries on the page that are unrelated to the request

    Notaries should cover or redact unrelated entries so the privacy of other signers is protected.