NM NOTARY Official Stamp and Journal Questions and Answers

Question 1

A New Mexico Notary Public resigns from their job.
The employer, who paid for the notary's commission and supplies, demands that the notary surrender their official stamp and journal.
What is the correct course of action for the notary?

Accepted Answer

Refuse to surrender the stamp and journal as they are the exclusive property of the notary.

Answer

Surrender the journal to the employer but destroy the stamp.

Answer

Surrender both the stamp and journal to the employer as they are company property.

Answer

Leave the stamp and journal with the employer but notify the Secretary of State of the transfer.

Question 2

Which of the following is NOT a required element on the official stamp of a New Mexico Notary Public?

Accepted Answer

The Great Seal of the State of New Mexico

Answer

The notary's commission number

Answer

The notary's legal name as it appears on the commission

Answer

The words "State of New Mexico"

Question 3

A notary in New Mexico chooses to maintain a tangible (paper) journal. According to state law, what physical format must this journal adhere to?

Accepted Answer

A permanent, bound register with numbered pages.

Answer

A three-ring binder with loose-leaf, numbered pages.

Answer

A spiral-bound notebook is acceptable if entries are in chronological order.

Answer

Any format is acceptable as long as it is secured in a locked cabinet.

Question 4

A New Mexico notary realizes their journal is missing and likely stolen. What is the first required action the notary must take upon this discovery?

Accepted Answer

Promptly notify the Secretary of State.

Answer

Purchase a new journal and continue notarizing.

Answer

Notify their bonding company immediately.

Answer

Publish a notice in a local newspaper.

Question 5

According to New Mexico law, for how long must a notary public retain their journal after the last notarial act is recorded in it?

Accepted Answer

For ten years.

Answer

For the duration of their current 4-year commission.

Answer

Indefinitely.

Answer

For seven years.

Question 6

When recording a notarial act in their journal, which of the following pieces of information is a New Mexico notary required to include?

Accepted Answer

The full name and address of each individual for whom the act is performed.

Answer

The signer's driver's license number, if used for identification.

Answer

The signer's telephone number.

Answer

The name of the document's originator or author.