Remote Online Notarization (RON) Flashcards

A lender asks a New Mexico notary to perform RON using a platform the notary has never identified to the Secretary of State. The notary should:

Answer: Notify the Secretary of State of the new technology before using it

The notary must identify to the Secretary of State each communication technology they intend to use before using it.

During RON, the 'appearance' requirement is satisfied when the signer:

Answer: Communicates with the notary simultaneously by sight and sound through communication technology

Remote appearance requires real-time, simultaneous audio and visual interaction between notary and signer.

A New Mexico notary journal entry for a RON act should include, among other things:

Answer: A notation that the act was performed using communication technology for a remotely located individual

The journal must record the facts of the act, including that it was performed remotely, but never sensitive data like social security numbers.

In a RON session, the notary's electronic signature and official stamp must be:

Answer: Attached to or logically associated with the electronic record and tamper-evident

The notary's electronic signature and stamp must be attached to the record in a tamper-evident manner so later changes are detectable.

A signer's credential fails the automated credential analysis but they insist the ID is genuine. What may the New Mexico notary do?

Answer: Decline to proceed, or use another permitted identification method such as a verified credible witness

If the required identity-proofing standard cannot be met, the notary must decline or rely on another statutorily permitted identification method.

Which document type is generally the most likely to be excluded from RON eligibility under state RON frameworks like New Mexico's?

Answer: Wills, codicils, and testamentary trusts, where the statute or rules restrict them

Estate-related instruments such as wills and codicils are the category most commonly carved out or restricted in RON frameworks.

A New Mexico notary resigns their commission. What happens to their RON recordings and electronic journal?

Answer: They must be retained for the required period, either by the notary or a designated repository, and their disposition follows state rules

Resignation does not erase retention duties; recordings and journals must be preserved for the statutory period under state rules.