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Legal Requirements and Regulations Flashcards

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  1. Before performing remote online notarizations in New Mexico, a notary must do what?

    Answer: Notify the Secretary of State and identify the approved communication technology to be used

    A notary must notify the Secretary of State and select technology that complies with state standards before notarizing for remotely located individuals.

  2. During a remote online notarization in New Mexico, how must the notary interact with the signer?

    Answer: Through real-time audio-visual communication technology

    Remote notarization requires simultaneous, real-time audio-visual communication between the notary and the remotely located signer.

  3. If a New Mexico notary changes their name or mailing address, what are they required to do?

    Answer: Notify the Secretary of State within the timeframe set by law

    Notaries must promptly report changes of name or address to the Secretary of State as required by statute and rule.

  4. What should a New Mexico notary do if their official stamp is lost or stolen?

    Answer: Promptly notify the Secretary of State of the loss or theft

    A lost or stolen stamping device must be reported promptly to the Secretary of State to prevent fraudulent use.

  5. Which statement about notary fees in New Mexico is accurate?

    Answer: Fees are capped by law, and a notary may charge less or nothing at all

    State rules set maximum fees for notarial acts, but notaries are free to charge less or waive fees entirely.

  6. An employer tells a notary-employee to notarize a signature for an absent customer who "will sign later." What must the notary do?

    Answer: Refuse, because the signer must appear before the notary regardless of employer pressure

    The personal appearance requirement cannot be waived by an employer, and the notary is personally liable for violations.

  7. Who may act on a document as a notarial officer in New Mexico besides a commissioned notary public?

    Answer: A judge or other official authorized by law to perform notarial acts

    State law authorizes certain officials, such as judges and court clerks, to perform notarial acts in addition to commissioned notaries.