Journal and Seal Requirements Flashcards
6 cards from real NJ NOTARY practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 6 Journal and Seal Requirements flashcards as text
A New Jersey notary public is asked by a client to show them all entries in the notary's journal related to the client's previous transactions. Is the notary required to grant this access?
Answer: The notary may allow inspection of entries related to the requesting party's own transactions
A notary may permit a signer to inspect journal entries related to their own transactions. The notary does not have to disclose other signers' information, which is private.
Under New Jersey law, in what format may a notary's official seal be used?
Answer: Either an inked stamp or an embossed seal, as long as it produces a legible impression
New Jersey permits notaries to use either an inked stamp or an embossed seal, provided the impression is legible and reproducible and contains all required information.
A New Jersey notary's seal stamp is lost or stolen. What immediate steps should the notary take?
Answer: Order a replacement seal and notify the State Treasurer of the loss
Upon losing a seal, the notary should immediately notify the State Treasurer and order a replacement seal. Continuing to notarize without a proper seal or resigning are not appropriate responses.
Under New Jersey's RON (Remote Online Notarization) rules, how long must audio-visual recordings of remote notarization sessions be retained?
Answer: 10 years
New Jersey's RON regulations require that audio-visual recordings of remote notarization sessions be retained for a minimum of 10 years.
A new New Jersey notary has just received their commission certificate. What should they do before performing any notarial acts?
Answer: Obtain an official notarial seal and ensure their surety bond is filed
Before performing notarial acts, the new notary must obtain their official seal/stamp and confirm their surety bond has been properly filed with the State Treasurer.
What is the recommended best practice for storing a New Jersey notary's official journal?
Answer: In a secure location accessible only to the notary
The notary's journal should be stored in a secure location accessible only to the notary to protect the privacy of all signers and prevent fraudulent entries.