NH Notary Journal and Record Keeping Flashcards

Which detail about a signer's identification should be recorded in a notary journal?

Answer: The type of ID and issuing authority

Recording the type of ID (e.g., driver's license) and issuing authority documents how identity was verified without recording sensitive numbers.

Can a NH notary use a digital or electronic journal?

Answer: Yes, electronic journals are permitted especially for electronic notarizations

NH law and best practice allow electronic journals, and they are particularly common in electronic and remote notarization workflows.

Should a NH notary record a refusal to notarize in their journal?

Answer: Yes, documenting refusals protects the notary

Recording refusals with the reason provides a protective record demonstrating the notary acted lawfully.

What should a notary do if their journal is lost or stolen?

Answer: Report it to law enforcement and notify the Secretary of State

A lost or stolen journal should be reported to law enforcement and the Secretary of State's office to prevent misuse.

When notarizing multiple documents for the same signer in one session, how many journal entries are recommended?

Answer: A separate entry for each notarial act performed

Each individual notarial act should have its own journal entry to clearly document what was notarized.

Is it appropriate to allow a signer to review or copy entries from a NH notary's journal?

Answer: Only entries relating to that specific signer may be shared

A notary may share journal entries with the signer they relate to, but should not expose other signers' private information.