Clerical Aptitude and Filing Flashcards
7 cards from real New Jersey Civil Service Exam practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Clerical Aptitude and Filing flashcards as text
A clerk must retype a table with 6 rows and 4 columns. How many individual data cells must be entered?
Answer: 24
6 rows multiplied by 4 columns equals 24 cells.
In a subject filing system, where would a document about 'Employee Health Insurance Benefits' most likely be filed?
Answer: Under 'Benefits'
In subject filing, 'Benefits' is typically the primary category under which health insurance documents are grouped.
Which of the following is the correct way to alphabetize names with prefixes such as 'de', 'von', or 'van' in most U.S. filing systems?
Answer: Combine the prefix with the surname as one unit
In standard U.S. filing, prefixes like 'de', 'von', and 'van' are combined with the surname and filed as one unit.
A clerk is cross-referencing a document filed under 'Johnson, Robert T.' under the name 'Bob Johnson.' What should the cross-reference card show?
Answer: Johnson, Bob — See Johnson, Robert T.
Cross-reference cards are filed in the alternate location and direct the searcher to the main file using 'See [main file name].'
A typist averages 65 words per minute. How long will it take her to type a 975-word document?
Answer: 15 minutes
975 divided by 65 equals 15 minutes.
When comparing two copies of a document for accuracy, a clerk notices 'recieve' in both copies. What action should be taken?
Answer: Correct both copies since 'recieve' is misspelled
The correct spelling is 'receive'; matching errors are still errors and must be corrected in both copies.
Which filing method arranges records by geographic location, such as county or municipality?
Answer: Geographic filing
Geographic filing organizes records by location, which is useful for agencies managing records by county, municipality, or region.