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Notarial Acts and Procedures Flashcards

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  1. A North Dakota notary public who moves to another state may:

    Answer: Must resign their commission upon establishing residency elsewhere

    North Dakota notary commissions are tied to residency or employment in the state; moving out of state and abandoning ND residency terminates the commission.

  2. What type of notarial act is performed when a notary certifies that they personally compared a photocopy with the original document?

    Answer: Copy certification

    Copy certification is the act where a notary compares a copy to the original and certifies that it is a true and accurate reproduction.

  3. Under North Dakota law, which documents CANNOT be copy-certified by a notary?

    Answer: Vital records such as birth and death certificates

    Vital records issued by government agencies (birth, death, marriage certificates) cannot be notarially copy-certified because certified copies must come from the issuing agency.

  4. A signer refuses to take an oath for religious reasons. What may a North Dakota notary offer instead?

    Answer: An affirmation

    An affirmation is a solemn, legally equivalent alternative to an oath that does not reference a deity, available to those with religious objections.

  5. What information must appear in the venue portion of a North Dakota notarial certificate?

    Answer: State and county where the notarial act was performed

    The venue clause identifies the state and county where the notarial act took place, establishing jurisdiction for the notarization.

  6. A North Dakota notary discovers an error in a notarial certificate after the document has been delivered. What is the best course of action?

    Answer: Have the signer return to complete a corrected certificate

    The proper remedy is for the signer to reappear before the notary so a correct, complete notarial certificate can be executed.

  7. In North Dakota, what does it mean to 'administer an oath' as a notarial act?

    Answer: To cause a person to make a solemn, binding promise as to the truth of a statement

    Administering an oath involves the notary causing the individual to make a solemn promise, invoking a higher power, that what they are saying or signing is true.