NCIC Terminal Agency Coordinator (TAC) Roles and Audit Responsibilities 2

Question 1

What is the primary role of the Terminal Agency Coordinator (TAC) within a law enforcement agency?

Accepted Answer

To serve as the agency's point of contact with the CJIS Systems Agency and ensure compliance with all NCIC and CJIS security policies

Answer

To personally enter all NCIC records on behalf of the agency

Answer

To conduct criminal investigations using NCIC data

Answer

To act as the agency's IT director for all computer systems

Question 2

How often must the TAC conduct internal audits of the agency's NCIC records and usage?

Accepted Answer

Annually or more frequently as directed by the CSA

Answer

Daily

Answer

Weekly

Answer

Monthly

Question 3

When a TAC discovers that an officer has been running personal NCIC queries, what must the TAC do?

Accepted Answer

Immediately suspend the officer's NCIC access, document the incident, report it to the CSA, and ensure appropriate disciplinary action is initiated

Answer

Verbally warn the officer and monitor for recurrence

Answer

Allow the agency head to decide what action to take without any formal reporting

Answer

Document the incident in the officer's personnel file only

Question 4

What training requirement must the TAC themselves meet to perform their responsibilities effectively?

Accepted Answer

TACs must complete the same NCIC operator training as all other personnel plus additional TAC-specific training on compliance and security management

Answer

TACs are exempt from training requirements since they administer training for others

Answer

TACs only need to complete an online orientation course

Answer

TACs must have a law enforcement credential but no specific NCIC training is required

Question 5

What is the TAC's responsibility when a new employee joins the agency and requires NCIC access?

Accepted Answer

The TAC ensures the employee completes required training, signs user agreements, undergoes background screening, and receives access only after all prerequisites are met

Answer

The TAC activates NCIC access immediately upon the employee's hire date

Answer

The new employee must apply directly to the FBI CJIS Division for access

Answer

The TAC's role is limited to entering the new employee's name in the access log

Question 6

How does the TAC prepare the agency for a formal CJIS triennial audit?

Accepted Answer

By conducting pre-audit internal reviews, ensuring all documentation is current and accessible, and briefing agency leadership on expected audit scope

Answer

By temporarily restricting NCIC access to senior staff only during the audit period

Answer

By submitting a self-certification of compliance to the FBI CJIS Division 90 days before the audit

Answer

By requesting a postponement until all compliance issues are resolved