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Official Seal and Journal Flashcards

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  1. A North Carolina notary's official seal is damaged mid-year. What must the notary do?

    Answer: Stop notarizing immediately and obtain a replacement seal

    A notary must cease performing notarial acts when their official seal is damaged or unusable until a replacement is obtained.

  2. Under North Carolina law, which statement about electronic notary seals is correct?

    Answer: An electronic seal must be attached to or logically associated with the electronic notarial certificate

    An electronic notary seal must be attached to or logically associated with the electronic notarial certificate as required by NC law.

  3. A notary's journal entry for a copy certification should include which of the following?

    Answer: A description of the document certified and the date of notarization

    Journal entries for copy certifications must include a description of the document and the date the notarial act was performed.

  4. When a notary retires or their commission expires and is not renewed, what should happen to their notary journal?

    Answer: It should be kept by the notary for at least 10 years or transferred to a safe depository

    Upon expiration or retirement, a North Carolina notary should retain their journal for at least 10 years or transfer it to a secure depository.

  5. Which of the following elements is NOT typically required on a North Carolina notary seal?

    Answer: The notary's commission expiration date

    NC notary seals must include the notary's name, the state, and the county, but do not require the commission expiration date on the seal itself.

  6. A signer requests a copy of their journal entry after a notarization. What is the notary's obligation?

    Answer: The notary may provide a copy but may charge a reasonable fee

    A notary may provide a copy of a journal entry to a requesting signer and may charge a reasonable fee for doing so.

  7. What action must a North Carolina notary take when their seal is lost or stolen?

    Answer: Notify the NC Secretary of State and stop performing notarial acts until a replacement is obtained

    A notary whose seal is lost or stolen must notify the NC Secretary of State and must not perform notarial acts until a replacement seal is obtained.