Signer Identification and Vetting Flashcards

A signer appears before a North Carolina notary but does not have an acceptable form of identification. The notary personally knows an individual who is with the signer. Under what circumstances can this individual serve as a credible witness to identify the signer?

Answer: The witness must take an oath, be personally known to the notary, and not be a party to or beneficiary of the transaction.

According to North Carolina notary law (G.S. 10B-3), a credible witness is an individual who is personally known to the notary, is believed by the notary to be honest and reliable, is not a party to or beneficiary of the transaction, and who takes an oath or affirmation from the notary to confirm the signer's identity.

Which of the following is considered 'satisfactory evidence' of a signer's identity for a notarization in North Carolina?

Answer: A current U.S. Passport.

North Carolina law defines satisfactory evidence as a current document issued by a federal or state government agency bearing a photographic image of the individual's face and signature. A U.S. Passport meets these criteria. Expired IDs, student IDs (not state-issued), birth certificates, and Social Security cards are not acceptable for identification purposes.

A notary has known a neighbor for over 15 years, having interacted with them at community events and social gatherings regularly. The neighbor needs a document notarized but forgot their wallet. How should the notary proceed?

Answer: Identify the signer based on 'personal knowledge' and document this method in the notary journal.

North Carolina law permits a notary to identify a signer through 'personal knowledge,' which is defined as familiarity with an individual resulting from interactions over time sufficient to eliminate every reasonable doubt that the individual has the identity claimed. Given the long-standing relationship, this is a valid method of identification.

When vetting a signer, a North Carolina notary must ensure the signer is acting of their own free will. Which scenario BEST demonstrates a notary's diligence in this duty?

Answer: The notary privately asks the signer, 'Are you signing this document willingly and without being pressured?'

A core duty of a notary is to ensure the signer is acting willingly and understands what they are signing. The best practice is to ask direct, simple questions to the signer in private to screen for duress or coercion. Relying on others or making assumptions is not sufficient.

A person presents a valid, unexpired driver's license from Mexico as identification for a notarial act. According to North Carolina law, is this an acceptable form of ID?

Answer: Yes, a driver's license officially issued by Mexico or Canada is an acceptable form of identification.

The list of acceptable identification documents in North Carolina explicitly includes a driver's license that has been officially issued by Mexico or Canada.

Which of the following documents is NOT an acceptable form of identification for a notarization in North Carolina?

Answer: A temporary paper driver's license issued by the NC DMV.

North Carolina law is very specific that temporary or paper identification documents, even if issued by the DMV, are not acceptable because they often lack a photograph and are not tamper-resistant. All other options are valid, government-issued IDs acceptable for notarization.