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Ethics and Professional Conduct Flashcards

7 cards from real MT NOTARY practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.

Read the first 7 Ethics and Professional Conduct flashcards as text

  1. A Montana notary's spouse asks her to notarize his signature on a loan document from which she receives no benefit. What is the best practice?

    Answer: Decline or proceed with caution, since notarizing for a spouse risks a disqualifying interest challenge

    Marital property interests can give a notary an indirect beneficial interest, so notarizing for a spouse is discouraged and may be prohibited.

  2. A signer presents an expired driver's license as identification. The Montana notary knows the signer casually from church. What should the notary do?

    Answer: Require satisfactory identification, such as a current ID or a credible witness, before proceeding

    Casual familiarity is not personal knowledge, so the notary needs valid identification or a credible witness before notarizing.

  3. A title company offers a Montana notary a bonus for every closing where she overlooks minor identification problems. Accepting this arrangement would be:

    Answer: Official misconduct that could lead to commission revocation and liability

    Agreeing to ignore identification requirements for compensation is misconduct exposing the notary to revocation, civil liability, and criminal penalties.

  4. During a notarization, a Montana notary realizes the signer appears confused and cannot describe what the document does. What is the appropriate action?

    Answer: Postpone the notarization because the signer may lack awareness or willingness

    A notary should not proceed when the signer does not appear to understand the transaction or act willingly.

  5. A Montana notary is asked by her employer to disclose journal details about a customer's notarization to a marketing team. What should she do?

    Answer: Decline, because journal information should only be shared as the law allows

    The journal is the notary's own record, and disclosing entries for marketing rather than lawful inspection purposes breaches the notary's duty.

  6. A Montana notary who resigns her commission should do what with her official stamp?

    Answer: Destroy or disable it so it cannot be misused

    Upon resignation or expiration, the notary must destroy or disable the stamp to prevent fraudulent use.

  7. Which fee practice is ethical for a Montana notary performing a mobile notarization?

    Answer: Charging the statutory notarial fee plus a separately disclosed, agreed-upon travel fee

    Travel charges are permissible only when disclosed and agreed to in advance and kept separate from the capped notarial fee.