MS Notary Record-Keeping and Reporting 3

Question 1

A Mississippi notary resigns their commission. What must happen to the journal?

Accepted Answer

It must be retained for the required period or transmitted to an approved repository

Answer

It must be burned to protect signer privacy

Answer

It must be mailed to the Governor

Answer

It must be handed to the notary's employer permanently

Question 2

A Mississippi notary performs notarizations on electronic records. How may those acts be journaled?

Accepted Answer

In an electronic journal that is a permanent, tamper-evident record

Answer

In a shared spreadsheet editable by coworkers

Answer

Only on loose printed sheets

Answer

No journal is needed for electronic acts

Question 3

A title company asks to keep the journal of a Mississippi notary employee after she quits. Who owns the journal?

Accepted Answer

The notary, because the journal is the notary's own record

Answer

The Secretary of State immediately upon resignation

Answer

The signers whose acts appear in it

Answer

The employer, because it paid for the commission

Question 4

Which of these belongs in a Mississippi journal entry's description field?

Accepted Answer

A brief description of the record and the type of notarial act performed

Answer

The notary's opinion of the transaction's fairness

Answer

The full text of the notarized document

Answer

The signer's bank account details

Question 5

A Mississippi notary charges $5 for an acknowledgment. Where should this fee be documented?

Accepted Answer

In the journal entry for that notarial act

Answer

In a letter to the county clerk

Answer

Only on the notary's tax return

Answer

Nowhere, since fees are private

Question 6

Why should a Mississippi notary avoid leaving blank lines between journal entries?

Accepted Answer

Gaps could allow fraudulent entries to be inserted later

Answer

Ink fades faster on empty lines

Answer

Blank lines make the journal too heavy

Answer

The Secretary of State charges per page

Question 7

A tangible journal used by a Mississippi notary should have which physical feature?

Accepted Answer

A permanent binding with numbered pages

Answer

Pencil-friendly erasable paper

Answer

Detachable carbon copies for signers

Answer

Removable loose-leaf pages