MS Notary Notary Journal and Record Keeping 5

Question 1

A Mississippi notary made an error in a journal entry. What is the proper way to correct it?

Accepted Answer

Draw a single line through the error, add the correction, and initial and date it

Answer

Corrections should be made transparently by lining through the error and initialing the change, never by obliterating or removing the original entry.

Question 2

Why is a bound journal with numbered pages preferred over a loose-leaf binder for tangible journals?

Accepted Answer

It makes undetected removal or insertion of pages nearly impossible

Answer

A permanently bound, page-numbered journal is tamper-evident because missing or added pages are immediately obvious.

Question 3

A title company asks a Mississippi notary for information about a past notarization it has a legitimate interest in. What is a reasonable response?

Accepted Answer

Provide a copy or inspection of the relevant journal entry in line with applicable rules

Answer

A notary may allow inspection of or provide a copy of the specific relevant entry to a person with a legitimate interest, consistent with governing rules.

Question 4

A notary using an electronic journal changes computers. What must she ensure about her records?

Accepted Answer

The journal remains accessible, intact, and tamper-evident for the full retention period

Answer

The notary remains responsible for keeping electronic journal records intact and retrievable for the entire retention period, even across technology changes.

Question 5

Which situation would journal records most directly help investigators detect?

Accepted Answer

A forged notarization falsely claiming the notary performed an act on a given date

Answer

If a certificate is forged, the absence of a corresponding journal entry helps prove the notary never performed the claimed act.

(MS Notary) Mississippi Notary Exam Practice Test

(MS Notary) Mississippi Notary Exam Practice Test

MS Notary Notary Journal and Record Keeping 5