MS Notary Notary Journal and Record Keeping 4

Question 1

A Mississippi notary dies while holding an active commission. What generally happens to the journal?

Accepted Answer

The personal representative or guardian must handle retention or transmittal of the journal as required by law

Answer

On a notary's death or adjudicated incompetency, the personal representative or guardian must retain or transmit the journal as the law and rules require.

Question 2

Why should a Mississippi notary avoid recording a signer's full Social Security number in the journal?

Accepted Answer

It creates an identity-theft risk and is not a required journal element

Answer

Sensitive identifiers like full Social Security numbers are not required entries and storing them creates unnecessary identity-theft exposure.

Question 3

A notary notarizes five signatures on five separate documents for the same signer in one visit. What is the best journaling practice?

Accepted Answer

Record each notarial act so every document notarized is reflected in the journal

Answer

Each notarial act should be documented so the journal fully reflects every document notarized.

Question 4

Which description of the notarized record belongs in a Mississippi journal entry?

Accepted Answer

A brief description or title of the record, such as 'deed of trust'

Answer

The entry should briefly identify the type or title of the record notarized, not reproduce its contents.

Question 5

A signer refuses to let the notary record the notarization in a journal, citing privacy. What should the Mississippi notary do?

Accepted Answer

Decline to perform the notarization, because the journal entry is a legal duty

Answer

Because journaling is a legal requirement, a notary should refuse to notarize if the required record cannot be made.

(MS Notary) Mississippi Notary Exam Practice Test

(MS Notary) Mississippi Notary Exam Practice Test

MS Notary Notary Journal and Record Keeping 4