MS Notary Notary Journal and Record Keeping 3

Question 1

A Mississippi notary identifies a signer using a passport. What should the journal entry record about identification?

Accepted Answer

The method of identification, such as the type of ID presented

Answer

The journal must describe how the individual was identified, such as by personal knowledge or the type of identification credential presented.

Question 2

A Mississippi notary charges $5 for an acknowledgment. How does this relate to the journal?

Accepted Answer

The fee charged, if any, should be recorded in the journal entry

Answer

The fee charged for the notarial act, if any, is recorded as part of the journal entry.

Question 3

A Mississippi notary resigns her commission. What must she do with her journal?

Accepted Answer

Retain it for the required period or transmit it as provided by law or Secretary of State rule

Answer

On resignation or expiration, the notary must retain the journal for the retention period or transmit it to a designated repository as the law and rules provide.

Question 4

A notary's employer claims it owns the journal because acts were performed during work hours. Under Mississippi practice, who controls the journal?

Accepted Answer

The notary, because the journal is the notary's own record

Answer

The journal is the notary's record of official acts and remains under the notary's control, not the employer's, even if the employer paid commissioning costs.

Question 5

Which scenario shows a proper reason to review a journal entry after the fact?

Accepted Answer

Providing evidence of what occurred when a notarized document is challenged in court

Answer

A properly kept journal serves as evidence of the circumstances of a notarial act if the document is later disputed.

(MS Notary) Mississippi Notary Exam Practice Test

(MS Notary) Mississippi Notary Exam Practice Test

MS Notary Notary Journal and Record Keeping 3