Record-Keeping and Reporting Flashcards

Under the Revised Mississippi Law on Notarial Acts, how long must a notary retain their journal after the last notarial act recorded in it?

Answer: Ten years

Mississippi law requires the journal to be retained for ten years after the date of the last entry.

A Mississippi notary discovers their journal has been stolen from their car. What must they do?

Answer: Promptly notify the Secretary of State

A notary must promptly notify the Secretary of State if the journal is lost or stolen.

How many journals for tangible records may a Mississippi notary maintain at one time?

Answer: Only one

A notary may maintain only one journal at a time for notarial acts performed on tangible records.

Which of the following is a required element of every Mississippi notary journal entry?

Answer: The date and time of the notarial act

Each journal entry must record the date and time the notarial act was performed.

A signer refuses to provide their address for the journal entry. What should the Mississippi notary do?

Answer: Decline to perform the notarization

Because the signer's name and address are required journal elements, the notary should refuse to notarize if they cannot be recorded.

In a Mississippi notary journal, entries must be made in what manner?

Answer: Chronologically, at the time of the notarial act

Journal entries must be made contemporaneously and kept in chronological order.

Which detail about identification must a Mississippi notary record in the journal?

Answer: The method used to identify the signer

The journal must describe how the signer was identified, such as personal knowledge or the type of ID presented.