Notary Journal and Record Keeping Flashcards

Under Mississippi's Revised Uniform Law on Notarial Acts, how many active journals may a notary public maintain at one time?

Answer: Only one journal at a time

Mississippi law permits a notary to maintain only one active journal at a time, which may be tangible or electronic.

A Mississippi notary completes their final notarial act and lets their commission expire. How long must the journal be retained after the last entry?

Answer: 10 years

Mississippi requires the journal to be retained for 10 years after the date of the last notarial act recorded in it.

A Mississippi notary discovers her journal was stolen from her car. What must she do?

Answer: Promptly notify the Secretary of State upon discovering the loss

A Mississippi notary must promptly notify the Secretary of State if the journal is lost or stolen.

Which of the following is a required element of each Mississippi journal entry?

Answer: The date and time of the notarial act

Each journal entry must include the date and time of the notarial act, along with details like the type of act and signer identification method.

In what order must entries be made in a Mississippi notary journal?

Answer: Chronological order

Mississippi requires journal entries to be recorded in chronological order.

A Mississippi notary keeps an electronic journal. What key feature must the electronic journal have?

Answer: It must be in a permanent, tamper-evident format

An electronic journal in Mississippi must be maintained in a permanent, tamper-evident electronic format.

Which detail about the individual for whom a notarial act is performed must appear in the journal entry?

Answer: The individual's name and address

The journal entry must include the full name and address of each individual for whom the notarial act is performed.