MOS Outlook: Calendar and Meeting Management 2 — Questions and Answers
Question 1: When scheduling a meeting in Outlook, what does the Scheduling Assistant show you?
- The free/busy times of all invited attendees (Correct answer)
- A list of conference rooms sorted by capacity
- The attendees' time zones only
- A calendar showing only your own availability
Correct answer: The free/busy times of all invited attendees
The Scheduling Assistant displays free/busy information for all invited attendees so you can find a mutually available meeting time.
Question 2: How do you set a recurring appointment to occur every other week in Outlook?
- Open the appointment, click Recurrence, set Weekly frequency and enter 2 in the 'Recur every' field (Correct answer)
- Duplicate the appointment manually every two weeks
- Set the appointment to repeat monthly and select alternate weeks
- Use the 'Biweekly' option in the appointment type dropdown
Correct answer: Open the appointment, click Recurrence, set Weekly frequency and enter 2 in the 'Recur every' field
In the Recurrence dialog, selecting Weekly and entering 2 in the 'Recur every X week(s)' field schedules the event every other week.
Question 3: What happens when you click 'Propose New Time' in a meeting invitation?
- You suggest an alternative meeting time to the organizer without declining (Correct answer)
- You automatically decline the meeting and send a new invite
- You reschedule the meeting for all attendees
- You accept the meeting and add a note to the organizer
Correct answer: You suggest an alternative meeting time to the organizer without declining
'Propose New Time' lets you suggest a different time to the organizer while keeping your response as tentative.
Question 4: In Outlook Calendar, what is the purpose of the 'Room Finder' pane?
- To browse and book available meeting rooms within your organization (Correct answer)
- To locate physical room addresses on a map
- To view all rooms blocked on a specific date
- To assign a room owner to a calendar event
Correct answer: To browse and book available meeting rooms within your organization
Room Finder shows available conference rooms from your organization's directory and lets you add them as resources to a meeting.
Question 5: Which calendar permission level allows a delegate to read, create, and modify items but NOT delete them?
- Editor
- Author (Correct answer)
- Reviewer
- Contributor
Correct answer: Author
The Author permission level lets a delegate create and edit their own items but not delete any calendar entries.
Question 6: How do you convert an email message directly into a calendar appointment in Outlook?
- Drag the email from the Inbox to the Calendar icon in the Navigation Pane (Correct answer)
- Right-click the email and select 'Export to Calendar'
- Use File > Save As and choose .ics format
- Forward the email to your calendar address
Correct answer: Drag the email from the Inbox to the Calendar icon in the Navigation Pane
Dragging an email to the Calendar icon automatically creates a new appointment pre-populated with the email's subject and body text.
Question 7: What does marking a calendar event as 'Private' do in Outlook?
- Hides the event details from others who have access to your calendar, showing only 'Private Appointment' (Correct answer)
- Prevents the event from syncing to mobile devices
- Encrypts the event so only the organizer can see it
- Removes the event from all shared calendar views
Correct answer: Hides the event details from others who have access to your calendar, showing only 'Private Appointment'
Private events display as 'Private Appointment' to anyone viewing your shared calendar, hiding the subject, location, and body.
MOS Outlook: Calendar and Meeting Management 2
When scheduling a meeting in Outlook, what does the Scheduling Assistant show you?