Excel Flashcards

What steps would you follow if you were to copy the data from the first cell down a whole column, ending at the last row of data in the spreadsheet?

Answer: Double-click the Fill Handle after selecting the cell to copy.

Explanation: To copy data in the first cell down an entire column, you click on the cell to copy and then double-click on the Fill Handle, which is the small square at the bottom right corner of the selected cell. This action automatically fills the column down to the last row of data in the spreadsheet.

Which group of commands and ribbon menu will the Find & Select tool be located under?

Answer: Home > Editing

Explanation: Home > Editing option provides access to the Find & Select tool in Excel.

Which field or box would you enter "California" into if you wished to replace out "Boulder" with "Anaheim"?

Answer: Replace With:

Explanation: When you want to replace one value with another in Excel, you type the new value into the "Replace with:" field. This action helps you quickly update or modify data in your spreadsheet.

A dialogue box will open after you've finished a Find and Replace. What information is it providing?

Answer: It will provide the number of replacements made.

Explanation: When you perform a Find and Replace operation in Excel, the dialogue box that opens after completion typically provides information about the number of replacements that were made. This helps you confirm that the desired changes have been applied to your data.

What would you click under Find and Replace if you wanted to search the whole workbook for all instances of the text "California" and replace it with "Anaheim"?

Answer: Options > Within > Workbook

Explanation: "Options: Within: Workbook” option allows you to search for the text "California" and replace it with "Anaheim" throughout the entire workbook. It ensures that your search covers all sheets and cells within the workbook, enabling comprehensive text replacement.

Which of these opens a new Excel for Mac workbook?

Answer: Command + N

Explanation: On Excel for Mac, pressing "Command + N" creates a new workbook. This keyboard shortcut allows users to quickly open a new Excel file without navigating through the menu options.

If you select the "Options" button in the "Find" dialogue box, what additional Find options will appear?

Answer: All of the above

Explanation: Clicking on the Options button in the Find dialogue box in Excel allows you to access additional find options such as "Match case," "Search workbook," "Match entire cell contents," and "Search worksheet." These options provide more flexibility and precision when searching for specific data within your Excel file.

What is the name of the small square located in the lower right corner of a selected cell or range?

Answer: The Fill Handle

Explanation: It's called the Fill Handle because it allows you to fill cells with data or formulas quickly by dragging them across adjacent cells.

Where should you look if the Excel drop-down menu doesn't have the Quick Access Toolbar option?

Answer: More Commands' at the bottom of the drop-down menu

Explanation: "More Commands" at the bottom of the drop-down menu option allows you to customize the Quick Access Toolbar by adding commands that aren't initially displayed in the drop-down menu.

Do the following to make your spreadsheet like the example above: Task 1 – design column D as in the image. Task 2 – define the print area to columns D:I Task 3 – add page breaks between the data cells of each university. What is not true in the design of the texts in cells D3:D22?

Answer: The text was designed to be vertical.

Explanation: It is not a vertical text. The letters in a "vertical text" design appear one over the other rather than rotated: B r o w n

Do the following: Task 1 - Completely remove the formatting of cells A1:C1 Task 2 - Apply the formatting of cells A2:C2 to cells E1:I1 What is not true regarding the above?

Answer: Use “Paste > Keep Source Formatting” to do Task 2.

Explanation: Using "Paste > Keep Source Formatting" will additionally copy the data in cells A2:C2 to cells E1:I1. Using the "clear formats" function found in the "Home" tab is the most effective way to do Task 1. Using the "format painter" option found in the "Home" tab is the most effective way to complete Task 2.