Email, Calendar & Communication Flashcards

In Microsoft Outlook, what is the difference between 'Reply' and 'Reply All'?

Answer: Reply sends only to the original sender; Reply All sends to the original sender and all other recipients

Reply addresses your response only to the person who sent the email, while Reply All sends your response to the sender and every other person who received the original message.

In Outlook, what does the 'CC' field in an email message stand for and how is it used?

Answer: Carbon Copy — sends a copy to additional recipients who are not the primary addressees

CC (Carbon Copy) sends a copy of the email to secondary recipients, and all recipients can see everyone in the CC field.

In Outlook, what is the purpose of the 'BCC' field in an email?

Answer: It sends a copy to recipients whose addresses are hidden from all other recipients

BCC (Blind Carbon Copy) sends the message to recipients without revealing their addresses to other recipients, including those in the To and CC fields.

In Outlook, how do you create an Out of Office automatic reply for when you are away?

Answer: File > Automatic Replies (Out of Office)

The Automatic Replies (Out of Office) feature under File lets you set up automated responses with optional date ranges for when you are unavailable.

In Microsoft Outlook Calendar, what is a 'Recurring' appointment?

Answer: An appointment that repeats on a regular schedule such as daily, weekly, or monthly

A recurring appointment is set to repeat at a defined interval (daily, weekly, monthly, etc.) so you don't have to create it manually each time.

In Outlook, what does flagging an email message do?

Answer: Marks the email for follow-up, making it easy to find and track later

Flagging an email adds a visual follow-up marker and adds the message to your Task list so you can track items requiring action.