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Electronic and Remote Online Notarization Flashcards

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  1. What is an electronic notarial seal used in Massachusetts electronic notarizations?

    Answer: A digital image or code attached to an electronic document that identifies the notary and is tamper-evident

    An electronic notarial seal is a digital credential that identifies the notary, is attached to the electronic document, and provides tamper-evidence to protect the document's integrity.

  2. Must a Massachusetts notary use a Secretary of State-approved RON platform to perform remote online notarizations?

    Answer: Yes, Massachusetts requires the use of approved and compliant RON platforms

    Massachusetts mandates that RON be performed through approved technology platforms that meet security, identity verification, and recording requirements.

  3. In a Massachusetts RON, who is responsible for ensuring the platform meets legal requirements?

    Answer: The notary, who must use only approved platforms

    The notary bears responsibility for using a compliant, approved RON platform, as the notary is the commissioned official performing the regulated act.

  4. How does electronic signature work in a Massachusetts remote online notarization?

    Answer: The signer applies a digital/electronic signature to the document through the RON platform during the session

    During a RON session, the signer electronically signs the document through the platform's interface in real time, observed by the notary.

  5. Can a Massachusetts notary refuse to perform remote online notarizations even if authorized by law?

    Answer: Yes, a notary is not required to perform RON and may limit services to in-person notarizations

    Authorization to perform RON is permissive, not mandatory — a notary may choose to offer only traditional in-person notarizations.

  6. For a Massachusetts RON of a real estate closing document, what additional consideration applies?

    Answer: The lender and title company must also accept electronic documents and RON notarizations

    Even when a notary is authorized for RON, all parties in a real estate transaction — including lenders, title companies, and registries — must accept electronically notarized documents.