Documentation & Record Management Flashcards
7 cards from real LMC practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Documentation & Record Management flashcards as text
Which document records the agreed-upon cycle time, work sequence, and standard work-in-process (SWIP) for a lean process?
Answer: Standard Work Chart
The Standard Work Chart (also called the Standardized Work Sheet) captures takt time, work sequence, and SWIP, forming the baseline for improvement.
In lean management, an 'A3 report' serves primarily as:
Answer: A single-page structured document for problem solving, proposals, and status reporting
An A3 report condenses problem definition, current state, root cause, countermeasures, and follow-up onto one A3-size sheet to drive structured thinking.
What is the risk of NOT versioning electronic lean documents stored in a shared drive?
Answer: Multiple outdated versions may coexist, causing operators to follow obsolete procedures
Without version control, outdated files can be mistaken for current instructions, leading to non-standard work and quality failures.
A PFMEA (Process Failure Mode and Effects Analysis) is best described as:
Answer: A proactive document identifying potential process failures, their effects, and recommended controls
A PFMEA is a preventive planning document that ranks failure modes by Risk Priority Number (RPN) to focus improvement efforts before problems occur.
In lean, 'visual work instructions' reduce which type of waste most directly?
Answer: Defects caused by misunderstanding text-heavy procedures
Visual work instructions (photos, diagrams, color coding) reduce interpretation errors that stem from complex written text, directly targeting defect waste.
During a lean audit, an auditor finds that corrective action records lack a 'verified effective' sign-off. This gap violates which records principle?
Answer: Completeness / closure verification
Corrective action records must include verification that the action was implemented and confirmed effective; missing sign-off means the loop is not closed.
What lean document formally captures the scope, goals, team members, and timeline for a kaizen improvement event?
Answer: Kaizen event charter
A kaizen event charter defines the problem statement, target condition, team roles, and schedule, providing alignment before the event begins.