Documentation & Record Management Flashcards
7 cards from real LMC practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Documentation & Record Management flashcards as text
In a lean 5S program, which phase specifically addresses labeling and standardizing document storage locations?
Answer: Set in Order (Seiton)
Set in Order (Seiton) focuses on assigning a designated, labeled place for every item — including documents and records — so they can be retrieved quickly.
A production team uses a Layered Process Audit (LPA) checklist. What type of lean document is this?
Answer: A structured audit record used to verify adherence to standard work at multiple management levels
An LPA checklist is a record-generating audit tool that confirms standard work compliance across supervisory, management, and executive layers.
Why is a revision history section important in lean documentation?
Answer: It provides traceability by showing what changed, why, and when
A revision history enables teams to trace the evolution of a document, supporting root cause analysis and audit trails.
What lean tool captures defect types, frequencies, and locations on a visual layout of a product or process?
Answer: Defect concentration diagram (measles chart)
A defect concentration diagram visually marks where defects occur on a product image, making patterns easy to spot for root cause analysis.
In lean records management, 'retention schedule' refers to:
Answer: The defined period for which specific records must be kept before disposal
A retention schedule specifies how long each record type must be stored to meet regulatory, legal, and quality system requirements.
When applying lean thinking to document management, 'point-of-use' documentation means:
Answer: Placing the correct work instruction or visual aid at the exact workstation where the task is performed
Point-of-use documentation eliminates the waste of searching by making the right information immediately accessible where work is done.
A lean team wants to reduce the time operators spend searching for process documents. Which improvement aligns best with lean document management principles?
Answer: Implement a shadow board or visual index at each workstation with the relevant documents
Visual management tools like shadow boards or indexed folders at each workstation apply 5S Set in Order principles to reduce document retrieval waste.