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Public Duties and Responsibilities Flashcards

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  1. What happens to an Indiana notary's commission if they move out of state?

    Answer: The commission remains valid as long as they still work in Indiana

    If a notary moves out of state but continues to maintain regular employment in Indiana, their commission may remain valid. However, if they no longer reside or work in Indiana, the commission is affected.

  2. An Indiana notary wants to resign their commission before it expires. What is the proper procedure?

    Answer: Submit a written resignation to the Secretary of State, destroy the seal, and retain the journal

    To properly resign, the notary should submit written notice to the Secretary of State, destroy their seal, and retain their journal for the required retention period.

  3. Is an Indiana notary required to complete continuing education during their 8-year commission term?

    Answer: No, Indiana does not currently mandate continuing education for traditional notaries

    Indiana does not currently require continuing education for traditional notary publics during their commission term, though it is recommended.

  4. What duty does an Indiana notary have regarding accessibility of their services?

    Answer: They must provide services to all qualified persons without discrimination based on protected characteristics

    Notaries must provide services without discrimination based on race, religion, gender, national origin, or other protected characteristics.

  5. Can an Indiana employer require an employee to become a notary public?

    Answer: No, becoming a notary is always voluntary; however, an employer may pay the costs if an employee agrees

    While an employer cannot force someone to become a notary, many employers request it and pay for the application, bond, and supplies as a business expense.

  6. What is the role of the Indiana Secretary of State in relation to notary publics?

    Answer: The Secretary processes applications, maintains records, investigates complaints, and can recommend revocation

    The Secretary of State plays a central administrative and oversight role: processing applications, maintaining commission records, investigating complaints, and recommending disciplinary action.