Notary Professional Responsibility Flashcards
6 cards from real IN NOTARY practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 6 Notary Professional Responsibility flashcards as text
An Indiana notary is asked to notarize a document for a transaction in which the notary has a direct financial interest. What should the notary do?
Answer: Decline because the financial interest creates a prohibited conflict of interest
A notary must not notarize any document in which they have a direct financial interest (other than their notary fee), as this compromises their impartiality.
What could happen to an Indiana notary who knowingly notarizes a fraudulent document?
Answer: Criminal prosecution and revocation of the notary commission
Knowingly participating in fraud can result in criminal charges and permanent revocation of the notary's commission.
An Indiana notary is employed by a bank. The bank manager instructs the notary to notarize a customer's document without requiring ID because the manager knows the customer personally. What should the notary do?
Answer: Refuse and require proper identification, as the notary's legal duties override employer instructions
A notary's legal obligations under Indiana law cannot be overridden by employer directives. The notary must always follow proper identification procedures.
How long must an Indiana notary retain their notarial journal records after their commission ends?
Answer: For at least 7 years after the commission ends
Indiana law requires notaries to retain their journal and records for at least 7 years after their commission expires or is terminated.
A person offers to pay double the statutory fee if the notary will come to their hospital room after hours. What is appropriate?
Answer: Charge only the statutory maximum fee, but the notary may also charge a reasonable travel fee if applicable
The notary must charge only the statutory notarial fee. However, if the notary is a mobile notary, a separate reasonable travel fee may be charged as a non-notarial service charge.
Can an Indiana notary use their notary title or seal to endorse a product or political candidate?
Answer: No, using the notary title or seal for endorsements is a misuse of the commission
Using the notary title, commission, or seal for endorsements or purposes unrelated to notarial acts is a misuse of the commission and can result in disciplinary action.