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Notary Seal and Certificate Requirements Flashcards

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  1. What information must appear on an Indiana notary's official seal?

    Answer: The notary's name, the words 'Notary Public', 'State of Indiana', and the commission expiration date

    Indiana requires the seal to show the notary's name, 'Notary Public', 'State of Indiana', and the commission expiration date.

  2. An Indiana notary uses an embossing seal (raised impression) on a document. Is this acceptable under Indiana law?

    Answer: Yes, an embossing seal may be used, but if used alone it should be accompanied by ink to ensure legibility on copies

    An embossing seal is permissible in Indiana, but best practice is to also apply an ink stamp or color the embossment to ensure it is visible on photocopies.

  3. What must an Indiana notary do with their seal if their commission is revoked or expires without renewal?

    Answer: Destroy or disable the seal to prevent unauthorized use

    When an Indiana notary's commission ends, they should destroy or render the seal unusable to prevent any unauthorized use.

  4. If an Indiana notary's seal is lost or stolen, what must they do?

    Answer: Immediately obtain a replacement seal and notify the Secretary of State about the loss

    A lost or stolen seal must be reported to the Secretary of State and a replacement seal obtained before notarial acts can continue.

  5. May an Indiana notary use their seal for personal or decorative purposes unrelated to their official duties?

    Answer: No, the official seal must only be used for legitimate notarial acts

    An Indiana notary's official seal is an instrument of official authority and must only be used for legitimate notarial acts — never for personal or decorative purposes.

  6. What should appear on an Indiana notary's certificate in addition to the seal?

    Answer: The notary's signature, printed name, the words 'Notary Public', state and county, the date, and commission expiration date

    A complete Indiana notarial certificate requires the notary's signature, printed name, title, venue, date, and commission expiration date in addition to the seal.