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Indiana Notary Journal Requirements Flashcards

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  1. An Indiana notary performs 5 notarial acts in one session for different documents but the same signer. How should the journal entries be made?

    Answer: A separate journal entry must be made for each individual notarial act

    Indiana requires a separate journal entry for each individual notarial act, even if multiple acts are performed for the same signer in the same session.

  2. A signer requests that the notary not record the notarial act in the journal to protect their privacy. What must the notary do?

    Answer: Refuse to honor the request and make the journal entry as required by law

    Journal entries are required by law and the notary may not skip them at a signer's request — the legal obligation overrides signer preferences.

  3. What should an Indiana notary do if they discover an error in a journal entry after it has been made?

    Answer: Draw a single line through the error, write the correction, date it, and initial it

    Corrections should be made by drawing a single line through the error, then writing the correct information with the date and the notary's initials — never by erasing.

  4. If an Indiana notary's journal is lost or stolen, what action should they take?

    Answer: Notify local law enforcement and the Indiana Secretary of State promptly

    A notary whose journal is lost or stolen should promptly notify both local law enforcement and the Indiana Secretary of State.

  5. Must an Indiana notary record the fee charged (or that no fee was charged) in the notarial journal?

    Answer: Yes, the fee charged or that the act was performed for free must be recorded in the journal

    Indiana's journal requirements include recording the fee charged for each act, or noting that no fee was charged.

  6. An Indiana notary performs a notarial act and then realizes they forgot to make the journal entry. The notary remembers all the details. May they make a late journal entry?

    Answer: Yes, the notary should make the entry as soon as possible, clearly noting it is a late entry with the date made

    The notary should make the entry as soon as possible and clearly indicate it is a late entry, never backdating to imply it was made contemporaneously.