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Document Handling Flashcards

6 cards from real IN NOTARY practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.

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  1. An Indiana notary is asked to notarize a faxed copy of a document. Should the notary proceed?

    Answer: Yes, as long as the signer personally appears and signs the faxed copy

    A notary can notarize a faxed document if the signer personally appears, is properly identified, and signs the document before the notary.

  2. What should an Indiana notary do if a signer asks the notary to mail or deliver the notarized document?

    Answer: Return the document directly to the signer; the notary should not be responsible for delivery

    Best practice is to return notarized documents directly to the signer. The notary should not take custody of or deliver documents to third parties.

  3. An Indiana notary discovers after completing a notarization that they made an error in the notarial certificate. What is the correct procedure?

    Answer: Draw a single line through the error, initial and date the correction

    The proper method to correct a notarial certificate error is to draw a single line through the mistake, then initial and date the correction.

  4. Can an Indiana notary notarize a document written in pencil?

    Answer: No, the notary should recommend the document be prepared in permanent ink

    While not explicitly prohibited by statute, best practice dictates refusing to notarize pencil documents because pencil can be erased and altered.

  5. How should an Indiana notary handle a request to notarize a document that has already been signed but the signer is not present?

    Answer: Refuse because the signer must personally appear before the notary

    Indiana law requires the signer to personally appear before the notary. Remote confirmation by phone, witness, or ID copy does not satisfy this requirement.

  6. A signer asks an Indiana notary to make a photocopy of their notarized document for their records. Should the notary comply?

    Answer: Yes, making a courtesy copy is acceptable but not a notarial act

    A notary can make a photocopy as a courtesy. Making a plain copy is not a notarial act and does not require any notarial certificate.