IL Notary IL-Notary Notary Journal Record-Keeping Standards 3

Question 1

Under the Illinois Notary Public Act, an Illinois RON electronic journal must be maintained in what type of format?

Accepted Answer

A tamper-evident electronic format

Answer

Standard Microsoft Word or PDF format

Answer

A format approved by the county clerk

Answer

Any format as long as it is printed and stored monthly

Question 2

If an Illinois RON notary discovers their electronic journal has been accessed or compromised without authorization, what is the appropriate action?

Accepted Answer

Notify the Illinois Secretary of State of the security breach

Answer

Delete the compromised entries and create corrected replacements

Answer

Destroy the old journal and immediately start a new one

Answer

Report only to the local county clerk's office

Question 3

Which statement is TRUE about which RON acts must be recorded in an Illinois electronic journal?

Accepted Answer

All notarial acts performed as a RON must be recorded without exception

Answer

Only acknowledgments must be recorded

Answer

Only jurats and oaths must be recorded

Answer

Only acts for which a fee was charged must be recorded

Question 4

The 10-year retention requirement for an Illinois RON electronic journal is measured from:

Accepted Answer

The date of each individual notarial act recorded

Answer

The date the notary's RON authorization expires

Answer

The date the notary first received their RON authorization

Answer

The date the notarized document is filed with a court or agency

Question 5

What is the primary purpose of the audio-visual recording required for Illinois Remote Online Notarizations?

Accepted Answer

It serves as evidence of the remote session and the identity verification process

Answer

It replaces the need for a written electronic journal entry

Answer

It must be submitted to the county courthouse after each notarization session

Answer

It is used solely to verify the notary's identity for the Secretary of State

Question 6

For Illinois Remote Online Notarizations, the audio-visual recording must be retained for:

Accepted Answer

10 years from the date of the notarial act

Answer

3 years from the date of the notarial act

Answer

5 years from the date of the notarial act

Answer

7 years from the expiration of the RON commission

Question 7

Who bears primary responsibility for the security of an Illinois RON notary's electronic journal?

Accepted Answer

The notary must take reasonable steps to prevent unauthorized access to the journal

Answer

The RON technology platform provider is solely responsible for all journal security

Answer

The Illinois Secretary of State is responsible for storing and securing all RON journals

Answer

Security is optional since the audio-visual recording is the primary legal record