IL Notary IL-Notary Notary Journal Record-Keeping Standards 2

Question 1

Under Illinois law, which notaries are REQUIRED to maintain a notarial journal?

Accepted Answer

Remote Online Notaries (RON) only

Answer

All Illinois notaries regardless of type

Answer

Only notaries who charge fees for their services

Answer

Notaries who perform more than 50 acts per year

Question 2

What is the minimum retention period for an Illinois Remote Online Notary's electronic journal?

Accepted Answer

10 years from the date of each notarial act

Answer

3 years from the date of each notarial act

Answer

5 years from the date of each notarial act

Answer

7 years from the date of each notarial act

Question 3

Which of the following must be included in an Illinois RON journal entry?

Accepted Answer

The date and time of the notarial act

Answer

The notary's surety bond number

Answer

The witness's home address

Answer

The document's court filing number

Question 4

For a traditional Illinois notary who does NOT perform remote online notarizations, keeping a journal is:

Accepted Answer

Optional but considered a best practice for liability protection

Answer

Required by the Illinois Notary Public Act

Answer

Prohibited because journals are reserved for RON notaries

Answer

Required only when performing acknowledgments

Question 5

Which information about the principal must be recorded in an Illinois RON journal entry?

Accepted Answer

The principal's name and the evidence of identity used to verify them

Answer

The principal's Social Security number

Answer

The principal's date of birth and driver's license number

Answer

The principal's employer name and work address

Question 6

When an Illinois Remote Online Notary charges a fee, what must be recorded in the journal?

Accepted Answer

The fee amount charged for the notarial act

Answer

The notary's active commission number

Answer

The document's total page count

Answer

A copy of the principal's electronic signature

Question 7

In an Illinois RON journal, what must be recorded regarding the document being notarized?

Accepted Answer

The title or description of the document or proceeding

Answer

The complete verbatim text of the document

Answer

The document's assigned serial or reference number

Answer

The exact number of pages in the document