IL-Notary Notary Journal Record-Keeping Standards Flashcards
7 cards from real IL NOTARY practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 IL-Notary Notary Journal Record-Keeping Standards flashcards as text
If a traditional Illinois notary who voluntarily kept a journal has their commission expire, what should they do with the journal?
Answer: Retain it personally, as it remains their property and historical record
A notary's journal remains their personal property even after commission expiration, and they should retain it in case it is ever needed as evidence.
How should an error in a handwritten notary journal entry be properly corrected?
Answer: Draw a single line through the error and write the correct information nearby
A single line through the mistake preserves the original entry while clearly indicating a correction, maintaining the journal's integrity as an audit trail.
Who has the legal right to demand access to an Illinois notary's journal?
Answer: The notary controls access; law enforcement may access it only through proper legal authority
The journal is under the notary's exclusive control, but courts or law enforcement can compel access through proper legal process such as a subpoena.
What should an Illinois notary do if their journal is lost or stolen?
Answer: Report the loss to law enforcement and notify the Secretary of State promptly
A lost or stolen journal should be reported to law enforcement and the Secretary of State to protect against fraudulent use of the recorded notarial information.
Under whose exclusive control must a notary's journal be maintained at all times?
Answer: The notary personally, not their employer or any other party
The journal must remain under the exclusive personal control of the notary — not their employer, supervisor, or anyone else.
When should the journal entry for a notarial act be made?
Answer: At the time of or immediately after performing the notarial act
Journal entries should be made at the time of the act or immediately afterward to ensure completeness and accuracy.
If a principal requests a copy of the journal entry related to their own notarized document, how should the notary respond?
Answer: Provide a copy but may charge a reasonable fee for the service
A notary may provide copies of journal entries to parties who were involved in the notarial act and may charge a reasonable fee for doing so.