Notary Journal Record-Keeping Standards Flashcards
6 cards from real IL NOTARY practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 6 Notary Journal Record-Keeping Standards flashcards as text
An Illinois notary's journal is stolen. What steps must they take?
Answer: Notify law enforcement and the Secretary of State
A stolen journal must be reported to law enforcement and the Secretary of State.
What purpose does a thumbprint in the notary journal serve?
Answer: It provides an additional identification record for high-value documents
A thumbprint provides an additional layer of identification that can help deter fraud.
When an Illinois notary retires, what should they do with their journal?
Answer: Transfer it to the Secretary of State or retain it for the required period
A retiring notary must either transfer their journal to the Secretary of State or retain it for the required period.
Must an Illinois notary create a journal entry if they refuse to perform a notarization?
Answer: Yes, the refusal and reason should be documented
Best practice requires recording refusals in the journal, including the reason.
An Illinois notary performs a notarization but forgets to make a journal entry. What should they do?
Answer: Make the entry as soon as possible with a note explaining the delay
The notary should make the journal entry as soon as they realize the omission.
What is the proper way to handle a journal when an Illinois notary has multiple commissions (e.g., notary and RON)?
Answer: Maintain separate journals for each type of commission
Illinois notaries with multiple commissions should maintain separate journals for each type.