IL-Notary Notary Journal Record-Keeping Standards Flashcards
7 cards from real IL NOTARY practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 IL-Notary Notary Journal Record-Keeping Standards flashcards as text
Under the Illinois Notary Public Act, an Illinois RON electronic journal must be maintained in what type of format?
Answer: A tamper-evident electronic format
Illinois law requires the electronic journal to be maintained in a tamper-evident format so that any unauthorized alterations can be detected.
If an Illinois RON notary discovers their electronic journal has been accessed or compromised without authorization, what is the appropriate action?
Answer: Notify the Illinois Secretary of State of the security breach
A notary whose journal is compromised must notify the Illinois Secretary of State, who oversees notary commissions and the integrity of notarial records.
Which statement is TRUE about which RON acts must be recorded in an Illinois electronic journal?
Answer: All notarial acts performed as a RON must be recorded without exception
Every notarial act performed as a Remote Online Notary in Illinois must be recorded in the electronic journal — there are no exemptions by act type.
The 10-year retention requirement for an Illinois RON electronic journal is measured from:
Answer: The date of each individual notarial act recorded
The 10-year retention period runs from the date of each individual notarial act, not from the commission expiration date.
What is the primary purpose of the audio-visual recording required for Illinois Remote Online Notarizations?
Answer: It serves as evidence of the remote session and the identity verification process
The audio-visual recording documents the remote session and provides evidence that proper identity verification and notarization procedures were followed.
For Illinois Remote Online Notarizations, the audio-visual recording must be retained for:
Answer: 10 years from the date of the notarial act
Audio-visual recordings must be retained for 10 years from the date of the notarial act, the same period required for the electronic journal.
Who bears primary responsibility for the security of an Illinois RON notary's electronic journal?
Answer: The notary must take reasonable steps to prevent unauthorized access to the journal
The notary bears personal responsibility for maintaining the security of their electronic journal and preventing unauthorized access.