Notary Journal Record-Keeping Standards Flashcards

What information must an Illinois notary record in their journal for each notarial act?

Answer: Date, type of act, document type, signer's name, ID method, and fee charged

Illinois requires comprehensive journal entries including the date, type of act, document type, signer's name, ID method, and fee charged.

Is an electronic notary journal permitted in Illinois?

Answer: Yes, if it meets statutory requirements for security and tamper-evidence

Illinois permits electronic journals provided they meet security requirements including tamper-evidence.

How long must an Illinois notary retain their journal after their commission expires?

Answer: The journal must be maintained for the legally required retention period

Illinois notaries must retain their journal for the legally required retention period even after their commission expires.

A court issues a subpoena for an Illinois notary's journal. What must the notary do?

Answer: Comply with the subpoena and produce the journal

A notary must comply with a lawful court subpoena and produce their journal.

What should an Illinois notary do if they make an error in a journal entry?

Answer: Draw a single line through the error and initial it

Errors should be corrected by drawing a single line through the incorrect entry and initialing the correction.

Can an Illinois notary allow someone else to make entries in their journal?

Answer: No, only the notary may make entries in their own journal

Only the commissioned notary may make entries in their notary journal.