IL-Notary Electronic and Remote Online Notarization (RON) Procedures Flashcards

A signer presents a foreign passport during RON credential analysis. Under Illinois rules, is a foreign government-issued passport an acceptable identity document?

Answer: Yes, a current foreign passport is an acceptable credential if it passes credential analysis

Illinois RON rules permit foreign government-issued passports as acceptable identity credentials so long as they pass the credential analysis process.

If an Illinois RON notary is also acting as a signing agent, which additional obligation must they fulfill before the RON session?

Answer: Ensure they have a valid notary commission and any required mortgage signing agent certification or background check as required by lenders

Illinois RON signing agents must hold a valid notary commission and meet any lender-imposed requirements such as background screening and professional certification.

Under Illinois RON law, who bears ultimate responsibility for ensuring the technology platform used meets state requirements?

Answer: The notary, who is responsible for only using compliant platforms

The Illinois notary is ultimately responsible for ensuring that the RON platform they use meets the state's technical and security requirements.

When must an Illinois RON notary affix their electronic seal or stamp to a document?

Answer: Simultaneously with or immediately after the signer affixes their electronic signature

The notary must affix their electronic seal and signature contemporaneously with or immediately following the signer's electronic signature during the session.

A signer asks an Illinois RON notary to notarize a document in a language neither party reads. What should the notary do?

Answer: Refuse, because the notary must be able to communicate with the signer and understand what is being notarized

A notary must be able to communicate with the signer and should not notarize a document in a language they cannot read, as they cannot confirm the signer's understanding or the document's nature.

Which scenario would give an Illinois RON notary grounds to refuse to complete the notarization?

Answer: The signer appears nervous or hesitant when asked to confirm they are signing voluntarily

If a signer appears to be under duress or lacks willingness, the notary has grounds — and a duty — to refuse the notarization.

After an Illinois RON notary's commission is revoked, how must they handle the RON records they hold?

Answer: Transfer custody of records to the Illinois Secretary of State or follow the Secretary of State's disposition instructions

When an Illinois RON notary's commission is revoked, the notary must transfer custody of their records to the Secretary of State or comply with the Secretary of State's instructions for disposition.