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IL-Notary Electronic and Remote Online Notarization (RON) Procedures Flashcards

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  1. Under Illinois law, which state agency must a notary register with before performing Remote Online Notarization (RON)?

    Answer: Illinois Secretary of State

    Illinois notaries must register with the Secretary of State before they are authorized to perform RON.

  2. When performing RON in Illinois, what type of communication technology is required between the notary and the remotely located principal?

    Answer: Real-time audio-visual communication

    Illinois RON law requires real-time, two-way audio-visual communication so the notary can observe the principal during the notarial act.

  3. Which Illinois statute governs Remote Online Notarization?

    Answer: 5 ILCS 312 (Illinois Notary Public Act)

    RON authority in Illinois is established under 5 ILCS 312, the Illinois Notary Public Act.

  4. An Illinois RON notary is asked to notarize a document for a signer located in another country. Is this permissible?

    Answer: Yes, as long as the notarized document is intended for use in Illinois and all RON requirements are met

    Illinois RON allows notarization of documents for remotely located principals outside the U.S., provided the document is intended for use in Illinois and all statutory requirements are satisfied.

  5. What must an Illinois RON notary include in the notarial certificate to distinguish it from a traditional in-person notarization?

    Answer: A statement indicating the notarization was performed using audio-visual communication

    The notarial certificate for a RON act must contain language indicating that the principal appeared remotely by audio-visual communication.

  6. How long must an Illinois RON notary retain recordings of remote notarization sessions?

    Answer: 10 years

    Illinois law requires RON notaries to retain audio-visual recordings of remote notarization sessions for at least 10 years.

  7. Which of the following is a required component of the identity verification process for RON in Illinois?

    Answer: Knowledge-based authentication (KBA) or credential analysis

    Illinois RON requires identity proofing through knowledge-based authentication (KBA) and/or credential analysis of a government-issued photo ID.