IL-Notary Official Seal and Stamp Specifications and Security Flashcards
6 cards from real IL NOTARY practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 6 IL-Notary Official Seal and Stamp Specifications and Security flashcards as text
According to Illinois law, what is the required shape for an official notary public's rubber stamp seal?
Answer: Rectangular
The Illinois Notary Public Act mandates that the official seal must be in a rectangular form. The dimensions must not exceed 1 inch in height by 2 1/2 inches in length, and it must contain specific information within a plain border.
Which of the following pieces of information is NOT required to be on an Illinois notary's official seal?
Answer: The notary's commission number
The Illinois Notary Public Act requires the seal to include the words "Official Seal," the notary's name as commissioned, "Notary Public," "State of Illinois," and the commission expiration date. The notary's commission number is not a required element on the seal itself.
If a notary's official seal is lost or stolen, what is the legally required first action?
Answer: Notify the Secretary of State in writing within 10 days
Illinois law requires a notary to notify the Secretary of State's Index Department in writing within 10 days of the loss, theft, or compromise of their official seal. This is a critical step to prevent fraudulent use of the seal and is the primary mandated action.
Regarding the security of the official seal, who is legally permitted to be in possession of it?
Answer: Only the notary public to whom it was issued
A notary's seal is their exclusive property and responsibility, regardless of who paid for it. The notary must keep the seal in their sole control and possession to prevent any possibility of unauthorized or fraudulent use.
An Illinois notary's official seal must be made of what material?
Answer: A rubber stamp that leaves a reproducible image
The Illinois Notary Public Act specifies that the official seal must be a rubber stamp that uses ink capable of being photocopied or reproduced electronically. An embosser that only leaves a raised impression is not sufficient on its own as it does not meet the reproducibility requirement.
Under which circumstance must an Illinois notary obtain a new official seal?
Answer: When their commissioned name changes
A notary must get a new seal if their legally commissioned name changes, as the name on the seal must exactly match the name on their commission. A new seal is also required upon commission renewal to reflect the new expiration date.