Electronic & Remote Notarization Flashcards
7 cards from real IL NOTARY practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Electronic & Remote Notarization flashcards as text
If an Illinois notary performs RON using a platform that has not been approved by the Secretary of State, the notarization is:
Answer: Invalid and subject to potential disciplinary action against the notary
Using an unapproved RON platform renders the notarization legally invalid and may result in disciplinary action against the notary's commission.
An Illinois notary who willfully falsifies a remote online notarial act may face:
Answer: Both civil liability and criminal prosecution
Willful falsification of a notarial act exposes the notary to civil liability and potential criminal prosecution under Illinois law.
What must an Illinois notary do before they are authorized to begin performing remote online notarizations?
Answer: Register as an electronic notary with the Illinois Secretary of State
An Illinois notary must register as an electronic notary with the Secretary of State; RON authority is a separate authorization layered on the base notary commission.
May an Illinois notary's electronic seal be used by their employer or supervisor in the notary's absence?
Answer: No, the electronic seal is exclusively for the commissioned notary's personal use
The electronic seal is personal to the commissioned notary and may never be shared with, transferred to, or used by any other person.
If an Illinois notary suspects fraud by the principal during a RON session, the notary should:
Answer: Refuse to complete the notarization and may report suspected fraud to appropriate authorities
When fraud is suspected, the notary must refuse to complete the act and may report the suspected fraud to law enforcement or other appropriate authorities.
Under what circumstances may an Illinois RON session recording be disclosed to a third party?
Answer: To law enforcement or a court pursuant to a lawful subpoena or court order
RON recordings are confidential and may be disclosed only in response to a lawful subpoena or court order, not for general or commercial purposes.
Which Illinois statute provides the legal framework that gives electronic signatures and records the same legal effect as handwritten signatures in notarized documents?
Answer: Illinois Electronic Commerce Security Act (5 ILCS 175/)
The Illinois Electronic Commerce Security Act (5 ILCS 175/) establishes the legal equivalence of electronic signatures and records, underpinning electronic notarizations.